City Clerk's Office

Responsibilities

The City Clerk performs a wide variety of services for the Mayor, City Council, City, and the public. The Clerk is responsible for:

  • Preparing full and accurate minutes in accordance with legal requirements, and providing City staff with notification of decisions made
    Council Meeting Minutes
  • Serving as custodian of all official records and archives of the City, including ordinances, resolutions, contracts, agreements, and deeds
    Code of Ordinances
  • Attesting and certifying official documents and copies
  • Ensuring compliance with Public Records Law by providing records management for official documents of the City Council and helping departments to comply with State record retention and disposition schedules
    Records Retention and Disposition Schedule
  • Providing the public with official notification of public hearings, including legal advertising of notices
  • Writing resolutions in accordance with State and City laws as required in connection with enactments of City laws and policies
  • Coordinating the board and commission appointment process, and filling vacancies
    Boards and Commissions
  • Coordinating special events of the City Council
  • Handling inquiries and information requests received on behalf of the Clerk’s Office 


Questions?

Check out the City Clerk FAQ's for answers to common Inquiries. .


Staff

PamMegill_web

Pamela Megill, City Clerk

StaffTitleDepartmentsPhoneEmail
Ayre, JenniferSr. Administrative Assistant to City CouncilCity Clerk's Office(910) 433-1992
Megill, Pamela City ClerkCity Clerk's Office(910) 433-1989
Starling, JaneDeputy City ClerkCity Clerk's Office(910) 433-1312